Executive Assistant

Coach is a global fashion house founded in New York in 1941. Inspired by the vision of Creative Director Stuart Vevers and the inclusive and courageous spirit of our hometown, we make beautiful things, crafted to last—for you to be yourself in.Coach is part of the Tapestry portfolio – a global house of brands committed to stretching what’s possible. Primary Purpose: The Executive Assistant will provide administrative support to the VP of Ready-to-Wear Design and the Senior Director of Footwear Design by leading day-to-day activities, calendar scheduling, expenses and special projects.The successful individual will leverage their proficiency in Administration to... Lead the effective and efficient management of the office of the VP RTW Design and the Senior Director FTW Design, in addition to their teamProvide administrative support to the VP and Senior Director, including heavy calendar management, phone, travel, arrangements and expenses Manage all logistics of meetings for these leaders and/or team members and cross-functional partners including: organizing agendas, booking meeting rooms, ordering supplies, preparing materials, managing catering, etc.Ensure effective flow of meetings and keep team on time by communicating daily agenda, changes and issues in a timely fashionDevelop relationships with internal administrative staff to facilitate meeting planning and schedulingManage and execute department events Act as a liaison to handle requests from key executives, internal and external partnersMaintain Time & Attendance for both Executives, and track department’s attendance schedulePrepare Travel & Expense reports, reconcile corporate card expenses and uphold Company T&E policiesCode and process all invoices; partner with budget team and finance to manage all monthly projections and accrualsOwn all discussions with regards to submitting requests for facilities or new hires and track the process to completionParticipate in special projects as requestedThe accomplished individual will possess... 5+ years of Executive Assistant experience preferredBachelor's Degree requiredExperience interacting with executives at all levelsMust be highly organized with the ability to handle multiple priorities at onceMust have strong verbal and written communication skillsMust be a collaborative, team player with great initiative and ability to lead a teamSuperior judgment, professionalism, poise, ability to maintain the highest level of confidentiality, and assertivenessExcellent ability to maintain composure and effectiveness in a fast paced environmentSuperior follow through skills, detail and customer service orientedMust be intuitive, able to anticipate needs and develop optionsProficient in Microsoft Word, Excel, PowerPoint and Outlook Our Competencies for All EmployeesCourage: Doesn’t hold back anything that needs to be said; provides current, direct, complete, and “actionable” positive and corrective feedback to others; lets people know where they stand; faces up to people problems on any person or situation (not including direct reports) quickly and directly; is not afraid to take negative action when necessary.Creativity: Comes up with a lot of new and unique ideas; easily makes connections among previously unrelated notions; tends to be seen as original and value-added in brainstorming settings.Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.Dealing with Ambiguity: Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn’t upset when things are up in the air; doesn’t have to finish things before moving on; can comfortably handle risk and uncertainty.Drive for Results: Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and others for results.Interpersonal Savvy: Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.Learning on the Fly: Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and the underlying structure of anything.Our Competencies for All People ManagersStrategic Agility: Sees ahead clearly; can anticipate future consequences and trends accurately; has broad knowledge and perspective; is future oriented; can articulately paint credible pictures and visions of possibilities and likelihoods; can create competitive and breakthrough strategies and plans.Developing Direct Reports and Others: Provides challenging and stretching tasks and assignments; holds frequent development discussions; is aware of each person's career goals; constructs compelling development plans and executes them; pushes people to accept developmental moves; will take on those who need help and further development; cooperates with the developmental system in the organization; is a people builder.Building Effective Teams: Blends people into teams when needed; creates strong morale and spirit in their team; shares wins and successes; fosters open dialogue; lets people finish and be responsible for their work; defines success in terms of the whole team; creates a feeling of belonging in the team.Coach is an equal opportunity and affirmative action employer and we pride ourselves on hiring and developing the best people. These decisions are made without regard to age, sex, sexual orientation, gender identity, genetic characteristics, race, color, creed, religion, ethnicity, national origin, alienage, citizenship, disability, marital status, military status, pregnancy, or any other legally-recognized protected basis prohibited by applicable law. #LI-AS1 Visit Coach at www.coach.com.