If you are an Executive Assistant with a background in finance or have skills related to finance, are extremely experienced with managing a heavy global calendar, we want to hear from you! A temp role initially, with the potential for longer-term and/ or full-time opportunities, the Executive Assistant join the team to support the Principal Accounting Officer VP with some support given to additional executives. About you: You’re used to working in a collaborative, fast-paced environment Can work autonomously in a deadline driven environment - ability to successfully multi-task and work on multiple projects at a time Have experience with financial services Have experience with project management, event management, vendor agreements, and invoicing. Maintain positive work environment with high standards, and exhibit confidentiality. Responsibilities include: Provide calendar management for the Corporate Controller as well as two VP’s within the Control group Being proactive, open and polite with communicating across all levels of the Control Team when requests come in to set up meetings Arrange all domestic and international travel, including itineraries, hotel, car, dining, entertaining Prepare Travel & Expense reports, reconcile corporate card expenses and uphold company T&E policies Manage logistics for meetings including organizing agendas, booking meeting rooms, calendar invites, preparing written materials, managing catering, room setup/cleanup, etc.
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